An AI receptionist that answers every call — and books the appointment
Our AI phone receptionist answers your calls 24/7, books appointments straight into your calendar, and routes the urgent ones to a human — so you never lose revenue to a missed call.
Best for: Real Estate · Healthcare · Finance & Accounting
The short version
Missed calls are missed revenue. The AI Phone Receptionist picks up on the first ring, day or night, greets callers in your brand voice, answers common questions, captures caller details, and books or reschedules appointments directly in your calendar. When a call needs a person, it warm-transfers or takes a structured message and notifies the right team member.
- 24/7/365 coverage including evenings, weekends and holidays
- Real-time calendar booking, rescheduling and cancellations
- Natural multi-turn conversation, not a touch-tone menu
- Call summaries and transcripts logged to your CRM
- Spam and nuisance-call filtering
- Custom greeting, tone and escalation rules per team
AI Phone Receptionist, step by step.
Answer
Sub-second pickup with natural speech-to-text, even over background noise and accents.
Understand
An LLM holds a real multi-turn conversation — it asks follow-ups, not a rigid phone tree.
Act
It checks availability and books, reschedules or cancels in your calendar in real time.
Hand off
Urgent or complex calls warm-transfer to a human with full context, or drop a tidy message into your CRM.
A typical UK practice loses a meaningful share of enquiries simply because no one answers after hours. Routed through the receptionist agent, those callers get booked instead of calling a competitor.
Connects to your tools
Need something custom? API integrations →
AI Phone Receptionist — FAQs
Will callers know it's an AI?
It introduces itself honestly and speaks naturally. You control the script, the tone and exactly when a call is handed to a human.
Can it book into our existing calendar?
Yes — it reads live availability and writes bookings directly into Google Calendar, Outlook or your practice-management system.
What happens with an emergency or complex call?
You define escalation rules. The agent warm-transfers to a person or sends an immediate alert with the full transcript.
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Ready to put the AI Phone Receptionist to work?
Book a free consult and we'll scope a supervised pilot for your business — usually live within weeks.